How to Properly Ask for a Letter of Recommendation

Many Colleges and Universities require letters of recommendation as part of their application process. Scholarships typically require letters as well. Unfortunately, for teachers and counselors, they are inundated with requests from students in the fall before applications are due. Asking in the spring of your Junior Year gives recommenders more time to write a thoughtful letter during a time when they aren't flooded with requests. Also, asking a teacher in the Spring allows you to ask someone who has gotten to know you throughout the school year instead of a new teacher in the fall who has only spent a month or so with you as your teacher. Remember, it is essential to be polite, respectful, and appreciative throughout the process to maintain a positive and professional relationship with the person writing the recommendation letter.

When requesting a letter of recommendation, follow these steps for a polite and effective approach:

1. Choose the right person: Select someone who knows you well and can speak positively about your abilities, skills, and character.

2. Contact them in advance: Reach out to the person well in advance, preferably several weeks before you need the letter. Be sure to respect their time and realize that it does require extra time for them out of their already busy day to write you a letter.

3. Personalize your request: Start your message with a polite and respectful salutation, such as "Dear Professor Smith" or "Hello Ms. Johnson."

4. State your purpose: Clearly explain why you are requesting the letter of recommendation. Briefly describe the opportunity or specific school or scholarship that you are applying for and why you believe their support would be valuable.

5. Remind them of your achievements: Refresh their memory about your accomplishments and experiences that they can mention in the letter. Include specific examples that highlight your skills, work ethic, or relevant projects you have worked on together.

6. Provide necessary information: Include any instructions or requirements for the letter, such as submission deadlines, the preferred format, and any specific topics you would like them to address.

7. Offer supporting materials: If needed, provide additional documents that can assist them in writing the letter, such as your resume, academic transcripts, or a summary of your achievements.

8. Express gratitude and understanding: Thank them sincerely for considering your request and acknowledge that writing a recommendation letter takes time and effort. Make it clear that you understand if they are unable to accommodate your request.

9. Follow up and express gratitude: Once they agree to write the letter, follow up with a thank-you note expressing your appreciation for their support.

Here is a sample Ask Letter that you may want to modify and use when requesting a Letter of Recommendation:

Dear (teacher/coach/mentor/etc.),

I hope this letter finds you well. I am reaching out to request a letter of recommendation from you as I begin my college application process. As my teacher for [subject] during [semester/year], I have greatly appreciated your guidance and instruction. I believe that your unique insight into my academic performance, leadership abilities, and personal character would make for a valuable addition to my college application.

I understand that writing a letter of recommendation can be time-consuming. I would be happy to provide you with any additional information about myself, such as my resume, transcripts, or a list of my accomplishments. If you are willing to write me a letter of recommendation, please let me know the best way to provide you with the necessary materials and a deadline for submission.

Thank you for considering my request, and for all of the time and effort you have dedicated to my education. Your support has been invaluable to me throughout my academic journey!

Sincerely, [Your Name]